Managed Scheduling Service
for Medical Clinics, FMG and Professional Teams
Team2Book « Plus »
Turnkey scheduling management service.
Let our dedicated remote scheduling manager handle your schedules and make the most of Team2Book for you.
Team2Book is scheduling software.
Team2Book Plus is a managed scheduling service where a dedicated scheduling manager operates Team2Book for you.
Who is Team2Book Plus for?
Team2Book Plus is designed for organizations that have complex scheduling needs but don’t have the staff or time to manage their schedules internally.
It is particularly useful for medical clinics, FMG and professional teams that need to coordinate people, offices, shifts, on-call schedules and other shared resources.
What's included
Service Description
Let us handle your scheduling!
- Team2Book Configuration
- Office Room Assignment
- Monthly Schedule including On-call, walk-in, assistants, evening and weekend shifts
- Scheduling errors troubleshooting
- Quarterly statistics
Our Plans*
Monthly
Yearly
Enterprise
1630$
CAD per month
Only 33$ per resource!
- Up to 50 Resources
- Additional blocs of 10 ressources available at 319$ each
Enterprise
17 010$
CAD per year
Only 341$ per resource!
- Up to 50 Resources
- Additional blocs of 10 ressources available at 3253$ each
* A separate Team2Book and Teamup Calendar subscriptions are required to use Team2Book Plus.Â
A resource is something you share (e.g. an office room, a lab equipment, a car, etc.)
Please use our Subscriptions Calculator to help you select the plans you need.
By resource we mean the entity that needs to be assigned (e.g. an office, a meeting room, a tool, etc.).
Cancel anytime from your dashboard.
Team2Book « Plus » FAQ
Is it really possible to outsource scheduling?
Why Not?
You may already be outsourcing other services, such as medical billing.
We believe that outsourcing scheduling and room assignments is an innovative approach that is now possible thanks to modern technology.
You don’t want to find, hire, and train an in-house scheduling manager? What happens if that person doesn’t meet your expectations or becomes unavailable? You don’t want to put your operations at risk.
With an outsourced service, you have greater flexibility. If your needs change, ending or adjusting the service is much simpler than replacing an in-house employee.
And we believe we can do it at a lower cost.
Both outsourcing and managing scheduling in-house have their advantages. The choice is yours—choose the approach that best fits your organization or medical clinic.
Who is this service for?
For teams that don’t have the staff or time needed to handle the repetitive follow-up involved in scheduling or office assignments. Our scheduling manager can take care of it for you!
Why do you offer this service?
We strive to make Team2Book as easy to use as possible. We automate a large part of the scheduling process. That said, Team2Book needs to be properly configured based on your organization’s specific needs.Â
This includes office categories, professional roles, priorities, preferences, constraints, work areas, and more.
The system cannot solve every scheduling issue on its own. (Ex. No office available for Dr Smith on September 25).
Our scheduling manager is trained to get the most out of Team2Book and Teamup, helping you save as much time as possible. They are able to understand and manage the challenges involved in complex scheduling, whether in healthcare or other industries.
Who is involved?
We provide:
- A dedicated remote scheduling manager fully trained in Team2Book.
You designate:
- A scheduling point of contact.
- A management point of contact
who can ensure that your team participates appropriately.
Every month, your team members need to enter their availability or non-availability in the team calendar.
What skills and experience does the scheduling manager have?
- Fully trained in Team2Book and Teamup.
- Deep understanding of complex team scheduling.Â
- Experienced in managing medical clinic schedules.
- Fluent in French and English. Contact us if you need support in another language.
How does it work?
Initial Configuration
With the help of our remote scheduling manager, your scheduling point of contact gathers all scheduling requirements and constraints and provides them to our scheduling manager.
Our remote scheduling manager handles the complete Team2Book configuration, including your offices, team members, priorities, preferences, and scheduling constraints.
Every Month
Your team members
Enter their availabilities and non-availabilities in the Teamup team calendar.
Our scheduling manager
Builds your schedule, including on-call, walk-in, and assistant shifts.
Checks office and room assignments.
Contacts team members directly when:
they have not entered their availabilities or non-availabilities correctly;
schedule conflicts require adjustments or clarification.
Your scheduling point of contact
Receives a validated schedule.
Is informed of any last-minute changes.
If needed, enters the schedule into your other systems, such as your EMR.
Regularly
- Your team members check:
their schedule in Teamup or on their synchronized personal calendar;
their office or room assignment;
where their colleagues are working.
As Needed
Your management point of contact is informed if a staff member does not participate in the scheduling process.
Your staff can submit new scheduling constraints to our scheduling manager, who will update the Team2Book configuration accordingly.
Every Quarter
Our scheduling manager provides you with a statistics report, including:
Staff workload (On-Call, Walk-In clinics, etc.)
Office and room usage
Assistant assignments
Any other available statistics that may be relevant to your organization
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No Need for Your Staff to Learn Team2Book!
Our scheduling manager takes care of the scheduling process, while your team simply keeps their availability up to date.
How does Team2Book Plus compare with an in-house scheduling manager?
A cost-effective alternative to an in-house scheduling manager
Because we leverage Team2Book's scheduling automation and remote scheduling expertise, we believe our managed scheduling service can cost approximately half as much as an in-house scheduling manager.
Please see our pricing above.
Can the scheduling manager visit us on-site?
No, our scheduling manager works remotely. However, they can meet regularly with you via Zoom, and our President currently offers occasional on-site visits to organizations within a 300 km radius of Montreal, Quebec, Canada.
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Which subscriptions do I need?
You will need a:
- A Team2Book subscription
- A Teamup subscription
- A Team2Book Plus subscription
Note: The subscription plans should match your organization’s needs.  Contact us for details.
What if we’re not satisfied or no longer need the service?
What if you’re not fully satisfied with the remote scheduling service or find that you need someone on-site?
We want the service to work for your organization. If you feel that an on-site scheduling manager would be a better fit, here’s what you can do:
Talk to your assigned remote scheduling manager about your concerns or changing needs.
If you decide to discontinue the Team2Book Plus service, you can keep your Team2Book subscription. Your organization will retain a Team2Book account fully configured to your needs, while your team members will already be familiar with using the shared Teamup calendar.
In other words, you’re not starting over—you keep the Team2Book system and configuration you’ve built for your organization. It’s a win-win situation.
What does the remote scheduling manager do?
- Performs the Initial Team2Book Configuration
- Trains your staff on how to use Teamup.
- Builds and manages your schedules, including:
- Clinic schedules
- Professional schedules
- Walk-in clinic schedules
- Nursing schedules
- Secretary schedules
- Clinic assistant schedules
- Medical student schedules
- Evening and weekend schedules
- Assigns offices and rooms.
- Ensures that every available healthcare professional is assigned an appropriate office or room.
- Contacts team members directly when needed.
- Helps resolve scheduling conflicts within your Quebec FMG (Family Medicine Group) or organization.
- Keeps scheduling point of contact informed of any last-minute changes.
- Provides a quarterly statistics report.
- Contacts management when necessary.